Computer files are organized into folders on your hard drive. In Windows and Mac OS X, access to those folders is strictly controlled. If you own a folder, other computers on your network — and even other users on the same computer — can't access it. To copy files back and forth over the network, you can share folders with others.
Sharing a folder in Windows
Follow these steps to set up folder sharing in Windows:
1. Choose Start --> All Programs --> Accessories --> Communications --> Network Connections.
2. In the Network Connections window, right-click your network connection and choose Properties from the menu that appears.
3. In the Network Connection Properties dialog box, select the File and Printer Sharing for Microsoft Networks check box.
File and Printer Sharing may already be enabled on your computer, but you should double-check it to make sure.
4. Click OK to close the dialog box.
5. Open My Computer or Windows Explorer.
6. Locate the Shared Documents folder. Right-click the Shared Documents folder and choose Sharing and Security from the menu that appears.
7. In the resulting Properties dialog box, select the Share This Folder on the Network check box.
8. Type a descriptive name for the folder in the Share Name field.
9. Click OK to close the Properties dialog box.
10. To share files or folders, copy them into the Shared Documents folder using My Computer or Windows Explorer.
To create a new subfolder in the Shared Documents folder, open Shared Documents and then choose File --> New --> Folder. Give the new folder a descriptive name.
Accessing a shared network folder in Windows
To access a shared networks folder in Windows, follow these steps:
1. Choose Start --> My Network Places.
You can also access My Network Places from My Computer or Windows Explorer. In My Computer, click My Network Places under Other Places on the left side of the screen. In Windows Explorer, click My Network Places near the bottom of the folder tree on the left side of the screen.
2. In the My Network Places window that appears, double-click the network place that you want to open.
If you don't see a network folder that you think should be available, make sure that the computer containing the network folder is turned on and connected to the network. Also, double-check the file sharing settings on the other computer.
3. Browse the network folder.
4. To copy an item to a shared network folder, simply click and drag it to the shared folder's window. (You can also use Cut, Copy, and Paste commands when browsing shared network drives.)
When you share a folder, anyone on your network can access it. Do not store private or sensitive files in shared folders.
Enabling file sharing in OS X
If you are using a Mac, follow these steps to enable file sharing in Mac OS X:
1. Open System Preferences from the Apple menu and then click Sharing.
2. In the resulting Sharing control panel, provide a descriptive name for your computer. (Other computers will see this name over the network.)
3. Select the Personal File Sharing check box. If you will be sharing folders with Windows PCs, check the Windows File Sharing option as well.
4. Close the Sharing control panel.
These steps assume that you have Mac OS Version 10.2 or better. Windows File Sharing is only available in Mac OS 10.2 or better. Sharing files between Windows and older versions of Mac OS requires special third-party programs.
Changing the workgroup name in OS X
Follow these steps to change the workgroup name in Mac OS X.
1. Open the Applications folder on your hard drive and then open the Utilities subfolder.
2. Double-click the Directory Access utility to open it.
3. Click the lock icon at the bottom of the Directory Access utility and then enter an administrator name and password.
4. Select SMB/CIFS on the Services tab and then click the Configure button.
5. Enter your Windows workgroup name in the Workgroup field and click OK.
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